How creators can organize a video archive.

Choose one folder structure

Start with platform, client, or month. The best structure is the one you will actually maintain.

Use consistent filenames

A strong filename includes platform, date, campaign, and topic. For example: instagram-2026-06-launch-reel.mp4.

Track source URLs

Every saved file should have a source URL. Store it in a spreadsheet, notes app, or sidecar text file.

Add permission notes

Write down whether the asset is creator-owned, client-approved, or campaign-approved. This prevents confusion later.

Review and clean monthly

Delete duplicates, fix vague filenames, and move finished work into long-term storage.

Quick checklist

• Use supported public links.
• Save content you created, own, or have permission to keep.
• Keep the original URL beside the file.
• Use Pro when you need web downloads.